Executive Secretary 50%

• Executive secretariat with minute-taking
• 50%

About Our Client ##

Our client is a small foundation located in Lausanne, operating in the public sector.

Job Description ##

As an Executive Secretary, you will have the following responsibilities:

Coordination of governance bodies

• Organize and coordinate the meetings of the Foundation Board.
• Prepare dossiers and ensure their management in WeDo.
• Draft meeting minutes - often complex and long - with rigor and ensure the follow-up of decisions made.

Secretariat management

• Draft various correspondence, presentations and procedures.
• Handle telephone reception and mail management.
• Manage documentation and archives.
• Coordinate administrative logistics and office supplies.

Executive assistance

• Manage the agenda, appointments and travel of the management.
• Follow certain files and contribute to cross-functional projects.

Institutional communication

• Ensure liaison with the communication agency.
• Perform media monitoring and participate in the updating of the website.

The Successful Applicant ##

• Several years of experience as an Executive Secretary or Assistant;
• Imperative experience in the public, para-public or communal sector;
• Excellent command of French, both oral and written, and excellent expression and writing in French;
• Good knowledge of IT tools (MS Office, management tools) ;
• Flawless writing skills; appetite for minute-taking and a sense of synthesis;
• Ability to work independently, proactively and at a dynamic pace;
• Sense of confidentiality and discretion ;
• Previous experience in a similar position, ideally in the non-profit sector.

What's on Offer ##

Our client offers you:

• A temporary mission at 50% offering great schedule flexibility ;
• A temporary mission that could become permanent if all goes well ;
• A very friendly and supportive working environment within a small, warm, inspiring and benevolent team ;
• The opportunity to contribute to significant projects in a key sector.

If this position interests you, we invite you to submit your application.

Quote job ref

JN-092026-7106389

Job Function

Office & Management Support

Specialisation

Executive Assistant

Industry

Public Sector

Where

Lausanne Region

Contract Type

Interim

Job Reference

JN-092026-7106389

Job Nature

Home Office