Administrative Assistant – Photovoltaics & Heat Pumps (M/F)

Join a company committed to the energy transition

Based in Écublens, HABIT’AVENIR is a Swiss company specializing in energy renovation solutions. We accompany our clients from A to Z in their projects, from technical study to commissioning, including administrative procedures, subsidy applications, and installation monitoring.

Our areas of expertise:

• Photovoltaic installations
• Heat pumps
• Solar storage batteries
• Charging stations for electric vehicles
• Insulation and energy renovation

As part of our growth, we are looking for an experienced Administrative Assistant to strengthen our team and ensure the administrative follow-up of our photovoltaic and heat pump projects.

Your missions

At the heart of the company's organization, you ensure the smooth administrative progress of client files in collaboration with the sales and technical teams and various partners.

Your main responsibilities will be to:

• Manage and ensure the administrative follow-up of photovoltaic and heat pump projects.
• Compile, control, and update client files.
• Prepare and follow up on applications for authorizations, connections, and subsidies.
• Ensure exchanges with municipalities, cantons, Pronovo, grid operators, and other relevant organizations.
• Prepare quotes, contracts, invoices, and other administrative documents.
• Schedule the interventions of technical teams.
• Monitor supplier orders and delivery deadlines.
• Inform clients of the progress of their project.
• Ensure coordination between clients, sales representatives, technicians, and partners.
• Ensure the filing and archiving of administrative and technical files.

Your profile

You are an organized, rigorous person and appreciate work well done.

You possess:

• Excellent command of French, both spoken and written.
• Administrative experience in the photovoltaic, heat pump, energy renovation, or building sector.
• Good knowledge of Swiss administrative procedures (authorizations, connections, subsidies, etc.).
• Perfect mastery of IT and office tools.
• Excellent organizational skills and priority management.
• Good communication and customer service skills.
• Autonomy, rigor, and a true team spirit.

What we offer you

• A CDI with a flexible activity rate of 50 % to 100 %, depending on your availability.
• An attractive salary, in line with your experience and skills.
• A varied position within a booming sector.
• A dynamic and friendly working environment.
• Close collaboration with experienced sales and technical teams.
• Great autonomy in managing your files.
• Possibilities for evolution within a rapidly growing company.
• The opportunity to participate concretely in the energy transition in Switzerland.

Conditions

• Company: HABIT’AVENIR
• Place of work: Écublens (VD)
• Contract: CDI
• Activity rate: 50 % to 100 %
• Start date: Beginning of September 2026 or to be agreed

Join HABIT’AVENIR!

Do you know the photovoltaic or heat pump sector and wish to join a dynamic company, where your work has a concrete impact?

We would be delighted to meet you.

HABIT’AVENIR
Écublens – Switzerland
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