Executive Assistant, 90 to 100%, CDI - General Management

Ref 2582217 | Date: 1 Oct 2026

Hospice général

Executive Assistant M/F, 90 to 100%, CDI - General Management

Company Description

At Hospice général, we work towards better living together in Geneva

Founded in 1535 in Geneva, our institution supports people who, at a point in their lives, need support for the necessary time to (re)find sustainable autonomy. We promote the social and professional reintegration of people receiving social assistance, we welcome and house people from asylum backgrounds whom we follow in their integration process. Finally, we participate in the fight against the isolation of seniors.

We are more than 1'600 employees distributed across 60 sites throughout the territory of the canton. We support more than 40'000 people.

By joining our institution, you will participate in the realization of our social mission, anchored in our values of collaboration, respect, commitment and benevolence.

In a context where our teams evolve in demanding and constantly changing fields, we make it a point of honor to offer them stimulating working conditions: we aim for diversity and inclusion, we value collective intelligence, encourage exchanges and innovation and promote initiative and experimentation.

Job Description

Your mission

Within the secretariat of the general management, you provide high-level support to the deputy director general and the general secretary. You facilitate their daily life, the flow of information and the follow-up of files falling within their scope.

You contribute to the proper functioning of the Board of Directors (CA) and the Audit Committee, support the presidency of the CA and ensure administrative support to the Internal Audit Service, respecting its independence.

You also organize institutional seminars and meetings. Proactive and reliable, you anticipate needs, follow deadlines and alert when the situation requires it.

Your main activities

• Ensure the secretariat for the deputy director general and the general secretary: agendas, correspondence, mail, invoices, expense reports and routine administrative follow-up;
• Organize meetings of the Board of Directors and the Audit Committee: preparation of files, coordination of participants, minutes, signatures, documentation, follow-up of decisions and deadlines;
• Ensure administrative support to the presidency of the CA, coordination with directors and administrative support to the Internal Audit Service; contribute, as needed, to governance files (commissions, powers and proxies, audit body, notably);
• Organize management meetings, general management seminars and other institutional events; prepare materials and ensure the availability and archiving of documentation;
• Ensure the administrative link with the supervisory department as well as with other state departments and services for files falling within the scope of the position;
• Anticipate needs, identify points of attention, perform useful follow-ups and alert or request validation when the situation requires it.

Qualifications

Your profile

• Maturity completed by commercial training or equivalent - Executive assistant training, an asset;
• At least 5 years of experience in an executive secretariat, ideally with exposure to governance bodies, committees or institutional events;
• Good understanding or strong interest in the functioning of the Geneva cantonal public administration and its institutions;
• Very good writing skills and ability to quickly produce clear, precise writings adapted to interlocutors;
• Excellent mastery of IT and collaborative tools, notably Microsoft 365, and ease in managing information and documentation;
• Sense of public service, discretion and discernment in handling confidential information;
• Strong capacity for anticipation and prioritization, sense of initiative, reliability in follow-up and ability to quickly understand the stakes beyond the sole administrative task.

Additional Information

We offer you

• An open and respectful corporate culture;
• Continuous development of skills thanks to an attractive training policy;
• Opportunities for career evolution and internal mobility;
• A work-life balance;
• Numerous cultural and sporting activities to experience collectively within the institution.

Activity rate: 90-100%

Contract type: CDI

Function class: 15

Start date: As soon as possible

Application deadline:

Our recruitment process

It takes place in several phases depending on the type of position, where each step conditions the next: application analysis, telephone interview, recruitment interviews with management and human resources and, if applicable, professional tests and/or assessment-type evaluations for management positions and certain specific positions.

Are you interested in this position?

The recruitment service of Hospice général looks forward to receiving your complete application (motivation letter, CV, diploma of the highest level of education attained, work certificates). For reasons of optimizing application follow-up, we invite you to apply only online via our career space, LinkedIN or JobUp, in response to a specific job offer. Paper and email applications will not be taken into consideration.

jpiddabe685jm jpit1040jm jpiy26jm