Experienced Property Management Assistant

Are you driven by the values of commitment, innovation, community, autonomy, and pleasure? Come give them full meaning by joining Naef Immobilier!

Driven by a fundamentally sustainable approach, our 470 collaborators, spread across 9 agencies, commit every day to building a responsible future by deploying their expertise and dynamism across all real estate professions.

Our local Lausanne agency, located in the Malley-Lumières building in Prilly, has 80 collaborators and brings together the Management, PPE, Enhancement, Works, and Accounting departments. The skills, experience, motivation, and solidarity of the teams in place contribute to creating a dynamic and rewarding workspace.

Join a welcoming, human, and creative team today!

For our Lausanne agency, we are looking for a:

Experienced Property Management Assistant

Your missions:

Assist the property manager in order to ensure the administrative and technical management of a real estate portfolio on behalf of our owner.

• Ensure high-quality telephone and physical reception for our client owners or tenants as well as with caretakers and building managers,
• Guarantee the establishment of work orders, requests for quotes, and the monitoring of their execution,
• Processing the re-invoicing of works at the expense of tenants and monitoring the reimbursement,
• Manage the administration of claims (declaration, monitoring, and recovery),
• Guarantee the processing of invoices (allocation and processing of descriptions),
• Preparation of move-in and move-out inspections and monitoring of files,
• Establishment of move-out statements, ordering of works related to move-out statements, and monitoring of these,
• Establish leases and addenda related to these rentals and respond to subletting requests,
• Collaborate on the management of rent increases, indexations, installments, and decreases,
• Various administrative tasks related to the position.

Profile sought:

• Hold a CFC as a commercial employee and justify proven experience (min. 3 years) in a real estate agency in Switzerland for an administrative or technical assistant position,
• Demonstrate good knowledge of tenancy law,
• Demonstrate very good organizational skills and appreciate responsibilities and autonomy,
• Have an excellent command of French and attest to great ease with numbers,
• Master standard IT tools (Word, Excel). Quorum is an asset.

We offer:

• A modern and pleasant working environment,
• Attractive employment conditions and social benefits,
• A stable position,
• Flexible hours.

Activity rate: 100%

Start date: to be agreed

Interested in joining us? Apply online now, we look forward to receiving your application.

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