Office Management Intern

--- base: meta-keywords: meta-viewport: width=device-width, title: Office Management Intern --- Office Management Intern =========================== Raising a building from the ground, robust, beautiful and efficient: more than a job, it is a formidable challenge that passions us daily. At Swissroc, we are looking for profiles passionate about construction and real estate, but above all driven by the desire to innovate and exceed the status quo. As part of our development, we are looking for our future Office Manager Intern, a true pillar of office life and guarantor of an exceptional experience for our employees, clients and partners. On the program ------------ ### Welcome & Customer Experience * From the reception, ensure physical and telephone reception with a level of service inspired by high-end hospitality * Guarantee a fluid, warm and qualitative experience for clients, partners and employees * Participate in the integration and welcome of new employees ### Events & Office Life * Participate in the organization and coordination of internal and external events: annual meetings, inaugurations, aperitifs, etc. * Contribute to operational coordination and logistics management on the day of the event * Participate in the organization of client gifts and the implementation of personalized attentions ### Administrative Management * Ensure the management of incoming and outgoing mail * Perform document management, archiving and processing of correspondence * Participate in the organization of business travel * Manage the management of meeting rooms and contribute to the coordination of agendas ### Facility Management * Participate in the global management and smooth running of infrastructures, equipment and workspaces * Centralize needs, coordinate interventions and ensure follow-up with external service providers: maintenance, cleaning, suppliers, etc. * Ensure the quality, aesthetics and impeccable upkeep of the spaces * Participate in the management of the vehicle fleet: planning of maintenance, follow-up of technical interventions and organization of tire changes This internship will offer you a transverse vision of the functioning of a company and will allow you to develop concrete skills in hospitality, administrative management, events, coordination of service providers and management of workspaces. What we offer --------------------- * A 100% internship, on a basis of 40 hours per week, during office hours * Two weeks of vacation over a 6-month internship period, as well as the Ascension bridge * Access to a platform offering discounts and good deals with more than 150 brands * Support throughout your internship to support your learning and your evolution * The Swissroc Academy, giving access to various training programs * Numerous varied events in order to bring teams together informally and create links between subsidiaries Joining Swissroc Group means being part of a diverse group, imbued with a strong corporate culture where fulfillment, commitment and respect are at the heart of our concerns. Profile sought ----------------- Internship must be for a duration of 6 months as part of a conventional internship required for the validation of the diploma. Other applications will not be considered. Ideally, you are following training in the fields of hotel management, hospitality, service or a related field. You may also have developed a real interest in these professions and wish to discover the Office Manager function in a demanding and dynamic environment. Beyond your background, we are primarily looking for a mindset: a warm, positive and energetic person, who sincerely loves to please, both our clients and their colleagues. If... * You have an innate sense of welcome, hospitality and service, and are keen to go beyond expectations * You are a curious, listening and proactive person * You have a strong team spirit and do not hesitate to support your colleagues when needed * You have a creative spirit and like to bring ideas and imagine those little attentions that make a difference * You are a true << Swiss army knife >>, endowed with a resourceful spirit: you like to understand how things work and find solutions in the face of unforeseen events * You are sociable, versatile, organized, methodical and conscientious * You master IT tools, notably Excel, Word and Outlook * You have a good command of English, both written and spoken * A good knowledge of the Genevan economic fabric as well as local customs and codes constitutes a real asset * You attach great importance to your presentation and know how to adopt a professional posture adapted to your environment and your interlocutors * You hold a driver's license ...you could be the rare pearl we would be happy to work with. The recruitment process ------------------------- * A video interview with Philippine or Fanny from the Talent Acquisition team, to get to know each other and exchange on your background, your motivations, as well as your suitability with the needs of the position and our corporate culture * An operational interview in our offices with your future manager * Following the interview, we will invite you to share your feedback and impressions on our exchanges * Feedback from us * And, we hope, your integration within Swissroc! NB: job offers or any other contractual document are only sent by the Swissroc HR teams. Swissroc Group Services SA * Swissroc Group Services SA Chemin du P