Senior Legal Assistant / Team Leader - 100 %

• 21 September 2026
• 100%
• Indefinite duration
• Geneva

ALBEDIS is a leading Swiss recruitment partner, specializing in connecting talent and companies across a wide range of sectors, from support positions to management functions. A member of Interiman Group, ALBEDIS relies on the combined expertise of its partner brands to cover areas such as architecture and real estate, finance, IT, life sciences, legal or human resources, with a presence throughout Switzerland (Bern, Geneva, Lausanne, Zurich).

Senior Legal Assistant / Team Leader - 100 % #

Company Description ##

On behalf of an established law firm in Geneva, we are offering the following position:

Senior Legal Assistant / Team Leader - 100 %

Job Description ##

As part of a planned transition, the recruited person will benefit from a handover period allowing them to progressively take over all responsibilities related to the position.

A start date no later than 1 October 2026 is strongly desired.

This function has a dual dimension:

Senior legal assistance to several partners;

The progressive coordination of the firm's administrative team, with a Team Leadership and Office Management component.

The firm operates primarily in the fields of Corporate, banking law, M&A, labor law, and succession law.

Your main responsibilities

Assistance to two Partners

• Provide daily assistance to several Partners;
• Manage their calendars, appointments, and travel;
• Organize, prioritize, and anticipate various priorities;
• Ensure administrative follow-up of their activities and files;
• Interact with various internal and external interlocutors.

File Management and Follow-up

• Coordinate and follow up on the various administrative and legal aspects of files, in French and English;
• Ensure compliance with deadlines and follow up on priorities;
• Prepare, format, and manage documents and correspondence;
• Coordinate exchanges with Partners and various stakeholders;
• Participate in certain meetings between Partners;
• Draft minutes, meeting reports, and internal notes;
• Ensure follow-up on decisions made and the internal transmission of information;
• Handle client invoicing and associated administrative follow-up.

Coordination of the Administrative Team

Ultimately, the recruited person will become a point of reference for the administrative team, intervening in legal assistance, reception, and intellectual property.

The takeover of this responsibility will take place progressively during the handover period and will include, in particular:

• Daily coordination of the administrative team;
• Organization and distribution of activities and priorities;
• Monitoring the smooth administrative functioning of the firm;
• Coordination between Partners and teams;
• Internal communication and transmission of information;
• Harmonization and monitoring of working methods;
• Management of common organizational issues.

Required Profile ##

Education

• Higher education at Master's level;
• Ideally a Master's in Arts or Communication;
• Another education may be considered depending on the quality and relevance of professional experience;

Experience

• Minimum five years of professional experience;
• Experience gained within a Swiss law firm or a directly comparable environment;
• Significant experience as a Senior Legal Assistant strongly preferred;
• Exposure to Corporate, business law, banking law, M&A, labor law and/or succession files constitutes a major advantage;
• Initial experience in team coordination, Team Leadership or Office Management constitutes a real asset.

The function requires sufficient seniority and professional maturity to work directly with demanding Partners, while progressively becoming a point of reference for the administrative team.

Language Skills

• French: Excellent command and writing skills;
• Ability to draft minutes, reports, notes, and internal communications with a high level of writing.
• English: Perfect command of English, both oral and written, corresponding to a C2 level or close to native speaker;
• Ability to work completely autonomously in this language.

IT Skills

• Excellent command of Microsoft Word, Excel, and PowerPoint;
• Knowledge of the ELLE software constitutes an advantage.

Personal Skills

• Excellent presentation;
• Discretion and a keen sense of confidentiality;
• Great rigor;
• Excellent organizational skills;
• Ability to manage several priorities simultaneously;
• Anticipation and proactivity;
• Autonomy;
• Diplomacy and relational intelligence;
• Excellent communication skills;
• Natural leadership;
• Ability to collaborate with demanding interlocutors;
• Ability to unite and coordinate an administrative team.