Administrative Assistant

• 23 octobre 2026
• 80 - 100%
• Durée indéterminée
• français (Fluent)
• 2000 Neuchatel
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About us ##

Located in the canton of Neuchâtel, our service station includes a fuel distribution hub, a local shop area, as well as a washing center. In order to support our field team and ensure rigorous management of our daily operations, we are looking for a versatile and autonomous Administrative Assistant.

Your main missions ##

Cash control and financial flows

• Verify and reconcile cash closures for the shop, fuel automated machines, and washing center terminals.
• Identify, analyze, and justify any potential cash discrepancies or transaction anomalies.
• Prepare and follow up on bank cash deposits.

Pre-accounting and invoicing

• Control and check supplier invoices by reconciling them with delivery notes.
• Establish monthly invoicing (QR-factures) for professional clients holding an account (fuel cards and washing subscriptions for regional companies and vehicle fleets) and ensure the follow-up of receipts and reminders.
• Prepare, file, and transmit monthly accounting documents to the fiduciary.

Stock monitoring and supplier relations

• Assist the manager in the administrative monitoring of shop stocks.
• Ensure the administrative follow-up of maintenance contracts and technical interventions on the installations.

HR Administration and general secretariat

• Collect and verify staff timesheets and follow the holiday planning.
• Prepare monthly payroll variables and manage routine personnel administration.
• Ensure the management of mail, emails, and telephone reception.

Your profile ##

• Training: CFC as a commercial employee or commercial/accounting training deemed equivalent.
• Experience: Minimum 2 to 3 years of experience in a similar function in Switzerland, ideally in retail, mass distribution, or service station management.
• Personal qualities: Keen sense of organization, great rigor in processing figures, discretion, autonomy, and the ability to work in a dynamic operational environment.
• Languages: Mastery of French, both spoken and written.

What we offer ##

• A varied position with responsibilities at the heart of a local, human-sized structure.
• A free parking space on site
• Remuneration in accordance with your skills and your experience.

Application procedures ##

Do you recognize yourself in this profile? We look forward to receiving your complete application file (CV, cover letter, work certificates, and diplomas)