Administrative Assistant in the Residents' Registration Office

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title: Administrative Assistant in the Residents' Registration Office (M/F)
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Administrative Assistant in the Residents' Registration Office (M/F)
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In order to strengthen our residents' registration office, we are looking for an administrative assistant (100 %). The person manages all requests and all files related to residents' registration, with the aim of providing authorities and public administrations with the basic information they need, including for statistical purposes, regarding persons settled or staying. They ensure administrative tasks at various levels of responsibility and autonomy.

Your main missions

• Ensure reception at the counter
• Process mail and write correspondence related to their area of function, including at the request of their superior
• Perform all changes (arrivals, departures, marriages, births, divorces, changes of address, etc.)
• Keep all documents and files for residents' and foreigners' registration up to date
• Manage requests for information, advice, and various information, in compliance with the data protection law
• Manage residence permits, their renewal, and certificates of establishment or residence
• Be the contact person for the foreigners' police
• Enter statistical data for the OFS and for the SPoMi
• Enter all information necessary to keep the register of buildings and dwellings (RegBL) up to date
• Keep the dog register up to date, including the "Amicus" platform
• Keep the electoral register up to date
• Organize the entire voting and election process (federal, cantonal, and municipal)
• Execute services by delegation autonomously and make decisions in standardized processes within their field of activity
• Analyze requests and propose solutions to their hierarchical superior
• Participate in meetings, take and write minutes at the request of their superior
• Support other departments, if needed
• Assist in the management of the municipality's website
• Ensure the administrative management of cemeteries
• Ensure the administrative management of the municipality's nursery school
• Ensure the administrative management of the summer cleaning of the Courtepin school district
• Ensure the management and supervision of commercial apprentices
• Execute any task not described in the job description that proves necessary for the needs of the service

Your profile

• Training in administration or commerce at CFC level (or training deemed equivalent)
• Certificate as an in-company trainer
• Experience in a residents' registration office
• Knowledge of two official languages (French, German) with good writing skills in one of the two languages
• Mastery of Microsoft Office software
• Knowledge of Citizen is an asset
• Conscientious and discreet
• Ability to work independently and in a team
• Availability and flexibility in working hours (including voting days)
• Sense of responsibility

We offer

• A varied activity within a dynamic municipal administration.
• A working environment promoting autonomy and collaboration.
• Training opportunities and attractive working conditions according to the regulations in force.

Start date: 1st January 2027

Interested? We look forward to receiving your application and welcoming you to our team!

Commune de Courtepin

• Commune de Courtepin

Route de Fribourg 42
1784 Courtepin

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