Management Assistant - Commercial Real Estate

The real estate of all possibilities.

In order to strengthen our team, we are looking for a:

Management Assistant - Commercial Real Estate (ref: 327) To accompany our development and in order to expand our team, we are looking for Management [assistants] for an institutional real estate portfolio composed of office and industrial buildings.

We offer:

• The reputation of a major player in real estate,
• Competent teams and an ambitious group recognized in the market,
• A family-sized structure,
• A Management that is caring and close to its employees,
• An attractive and modular pension plan,
• Support, continuous training, and development possibilities within a small, supportive, and dynamic team,
• Innovative and high-performance tools, information technologies oriented towards digitalization,
• Diversified activity in a very pleasant working environment, in the immediate vicinity of the Eaux-Vives station.

We require:

• Proven experience in management assistance is indispensable,
• Good knowledge of tenancy law,
• Specialized training in the Real Estate field is an asset (Immobase),
• Structured and rigorous organization,
• A client-oriented sense of service and diplomacy,
• Mastery of standard IT tools,
• Perfect mastery of French, written and spoken,
• Good knowledge of English.

Experiences and skills:

• Management of client requests and telephone calls,
• Establishment and administrative follow-up of lease agreements, amendments, terminations, bank guarantees, and other contractual documents;
• Drafting of letters and e-mails, autonomously or according to the directives of the Managers;
• Establishment and follow-up of requests for quotes and work orders;
• Processing of invoices and re-invoicing;
• Administrative follow-up of claims;
• Preparation of files necessary for technical visits, move-in/move-out inspections, appraisals, etc.;
• Planning of meetings, calendar management, and drafting of minutes;
• Archiving of documents in the real estate management tool: correspondence, insurance and maintenance contracts, leases, summons, minutes, etc.;
• Daily administrative and technical support to Managers in portfolio management.

Start date: to be agreed

Full confidentiality is ensured.

Please send us your complete application file: cover letter, CV, diplomas, work certificates, salary expectations, and photo via our erecruiting site.

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