Administrative Clerk - 100%

Ref 2586579 | Date: 21 Oct 2026 HUG - Hôpitaux Universitaires de Genève With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to discover the highlights of the year 2025 by clicking [here](< >). The [Direction des ressources humaines](< >) has the main mission of ensuring the development of the institution's human capital in view of organizational evolution. It constantly seeks to innovate, challenge and improve its practices while basing its strategy on the positive experience of employees. The HUG HR policy is based on the development of skills and professional career paths in accordance with institutional needs and focuses on taking into account the person, work-life balance and health and safety at work. The compensation and social insurance service is competent for all questions related to salaries and social insurance. Administrative Clerk - 100% Reporting directly to the head of the compensation and social insurance service, you have the responsibility to manage autonomously your assistance as well as all the administrative and logistical activities of the compensation and social insurance service. To facilitate the smooth running of the service, you prepare specific files entrusted by your hierarchy and you coordinate the service meetings (organization, preparation of documentation or support and taking minutes). You ensure the logistical and IT setup of new employees and you participate in their welcome. Furthermore, you guarantee the monitoring and compliance of the team's schedules (absences, holiday plan) notably by means of the dedicated software. Your ease in writing autonomously and your impeccable spelling allow you to follow and implement a significant volume of standard letters. You also manage the service's ordering and delivery process. You write statements, receipts and salary certificates for persons who have received a survivor's allowance and external service providers and you follow the reconciliation of early retirement payments in relation to the pension fund. In each of your versatile activities, you take into account internal directives and compliance with legal and regulatory provisions. You contribute to the development of the payroll protocol, you perform various control activities and you establish and follow dashboards. You calculate the withholding tax applicable to external service providers and ensure its administrative follow-up. You also manage income of minimal importance, from their declaration to their follow-up, in compliance with the legal and regulatory provisions in force. You perform the monitoring and enter private medical activity. Finally, you ensure the follow-up of family allowances for staff working in the canton of Valais. Qualifications You have a commercial diploma or CFC as a commercial employee or a title deemed equivalent. Confirmed experience of 3 to 5 years within a secretariat requiring responsibility, autonomy, speed of execution, reliability, a pronounced sense of confidentiality and discretion is required. You are comfortable with numbers and you have knowledge of social insurance, notably AVS as well as regarding withholding tax. You hold at least the standard ECDL certification and you demonstrate ease and interest in IT tools in general and a very good mastery of Word, Excel, PowerPoint and Outlook applications. You have a developed sense of organization and priorities, as well as good resistance to stress. Of an open nature, you show yourself to be available, versatile and flexible. You demonstrate quick-wittedness, interpersonal skills and ease in communication. An excellent mastery of the French language is indispensable. An excellent mastery of the French language is indispensable (ability to write autonomously, impeccable spelling). Additional Information * Start date: * Number of positions: 1 * Activity rate: 100% * Function class: 11 * Contract: CDI * Application deadline: * Request for information: MmeM. Rouge, head of the compensation and social insurance service, tel. Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position and the last 2 work certificates. This announcement is addressed indistinctly to women and men. Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi. Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed. jpid036815ajm jpit1043jm jpiy26jm