Executive Assistant CIO & Office Manager 80%

• Lausanne / CDI / 80% / FR - ENG
• Executive Assistant & Office Manager

About Our Client ##

Independent Swiss company active in the financial sector, established in the Lausanne region.

Job Description ##

Executive Assistant to the CIO:

• Proactive and complete management of the CIO's agenda, with strategic prioritization of issues.
• Organization and coordination of governance bodies (Investment Committee, Boards): preparation of agendas, management of invitations, and production of materials.
• Preparation, formatting, and proofreading of presentations and documents intended for high-level stakeholders.
• Communication management: sorting emails, drafting letters, and following up on actions.
• End-to-end organization of the CIO's travel (reservations, visas, itineraries, expense reports).
• Coordination with internal (Heads of Departments) and external interlocutors.
• Monitoring of deadlines, projects, and strategic deliverables.
• Organization of key events (Investment Days).

Office Management & Administrative Support:

• Supervision of daily office operations (reception, service provider management, maintenance).
• Coordination of general services (cleaning, facility management, suppliers).
• Management of access, badges, and parking spaces.
• Global administrative support (calendar management, internal communications, mail processing).
• Management of supplies and stock monitoring.
• Participation in onboarding processes (setup, equipment, system access).

The Successful Applicant ##

As an Executive Assistant & Office Manager, you have the following profile:

Experience:

• Minimum 5 years in a similar position (Executive Assistant / Personal Assistant).
• Experience in financial services, banking, or a regulated environment.
• Exposure to supporting a senior executive (ideally CIO or equivalent).
• Experience in governance or support for boards/committees.

Skills:

• Excellent mastery of Microsoft 365 (PowerPoint, Word, Outlook, Teams).
• Very good level of English and French required.
• Advanced capabilities in producing professional presentations.
• Exceptional organization and priority management.
• Excellent interpersonal and communication skills.
• Strong discretion and sense of confidentiality.
• Proactivity and ability to anticipate.
• Ability to work under pressure with reliability.
• Team spirit with autonomy.

What's on Offer ##

Our client offers you:

• A permanent position in a well-established company.
• 5 weeks of vacation for a good work-life balance.
• A professional and collaborative atmosphere.
• The possibility to contribute actively to the smooth running and efficiency of daily operations.

Quote job ref

JN-062026-7037847

Job Function

Office & Management Support

Specialisation

Executive Assistant

Industry

Financial Services

Where

Lausanne Region

Contract Type

Permanent

Job Reference

JN-062026-7037847