Office Manager & Travel Coordinator - Permanent position - 100%

• 11 septembre 2026
• 100%
• Indefinite duration
• Lausanne

Join a global distribution holding company in Lausanne! Support high-level executives in a dynamic and international environment where your coordination skills and professional discretion will truly make a difference.

Office Manager & Travel Coordinator - Permanent position - 100% #

About the position ###

In this role, you will provide high-level support to senior executives and Senior Vice Presidents, ensuring the smooth running of travel and logistics operations. You will be part of a dedicated administrative team focused on executive support and corporate hospitality.

Professional tasks ##

A dual-purpose role combining high-level executive assistance with complex travel and logistics coordination for international stakeholders.

• Manage complex calendars and organize meetings for C-level executives
• Coordinate international travel arrangements for Vice Presidents and Senior Vice Presidents
• Organize arrivals, departures, and accommodations for visiting employees
• Develop and execute comprehensive onboarding plans for new high-level managers
• Provide dedicated administrative support to the Senior Vice Presidents team
• Act as a gatekeeper for time blocking to optimize executive productivity
• Manage logistical details for corporate housing and local relocations

We are looking for ###

• Advanced proficiency in English (C1 level)
• Good knowledge of French
• Valid driver's license
• Experience in travel coordination and logistics

To succeed in this role, your personal skills are:

• Supportive
• Stress-resistant
• Responsible

Our recruitment process ##

This recruitment process is managed by Academic Work and our client requests that all questions concerning the position be addressed to Academic Work.

Our selection process is continuous and the advertisement may be closed before the end of the recruitment process if we have moved to the next stage. The process includes two tests: a personality test and a cognitive test. These tests are tools to find the right talent for the right position, in order to guarantee equality, diversity, and a fair process.