Assistant to the Management - Administration, HR, and Operations

Ref 2587658 | Date: 27 Oct 2026

Safeguard global Switzerland

As part of its development and in order to strengthen its internal organization, our partner, a company active in building services and concierge services, wishes to create a new position of Assistant to the Management.

As the true right hand to the Management, you will play a central role in the coordination of administrative activities, human resources, and daily operations. You will contribute to the structuring of this new function and support a team of 60 to 100 employees distributed across different sites.

Assistant to the Management - Administration, HR, and Operations (M/F)

Your main responsibilities:

• Administrative management: ensure the follow-up of files, invoicing, contractual documents, and routine administrative activities
• Human resources management: coordinate personnel entries and exits, participate in recruitment, and ensure the follow-up of contracts, schedules, absences, and replacements
• Operational coordination: support field teams, monitor services, and ensure liaison with real estate management companies and various partners
• Support to Management: ensure the follow-up of strategic and operational files, anticipate needs, and contribute to priority management
• Continuous improvement: participate in the optimization of internal processes, the digitalization of tools, and the improvement of service quality

Your profile:

• Training in administration, human resources, or business management, or equivalent deemed experience
• Confirmed experience of at least 3 to 5 years in a versatile administrative function, ideally with an HR and operational component
• Experience in real estate, property management, facility management, or building services is a real asset
• Excellent mastery of IT tools (MS Office, Excel, Teams) and ease with HR software and digital solutions
• Excellent organizational, writing, and interpersonal skills
• Autonomous, proactive, rigorous, and versatile personality, endowed with a true sense of responsibility and service
• Category B driver's license indispensable

Your advantages:

• A new position creation offering the possibility to contribute to the implementation and structuring of a new function
• Direct and close collaboration with Management
• A dynamic environment, combining administrative management, human resources, and operational coordination
• The opportunity to participate actively in process improvement and the development of the company

About us:

At Safeguard Global Switzerland, we specialize in staff leasing (temporary and permanent personnel placement) and offer personalized solutions to support companies in their recruitment needs, throughout Switzerland and beyond.

Thanks to our presence in more than 170 countries, we combine local expertise with international reach, which allows us to identify, attract, and delegate the best talents on the market.

We operate in many sectors of activity, providing qualified professionals for short or long-term missions, always ensuring flexibility, regulatory compliance, and quality of service.

Our mission is simple: to simplify access to a competent and reliable workforce, in order to help our clients achieve their objectives with agility.

By collaborating with us, you benefit from a trusted partner, committed by your side, who understands the challenges of the Swiss market and acts quickly to move your projects forward.

Joining Safeguard Global means being part of a dynamic network, driven by values of excellence, proximity, and innovation.

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