Secretary to the head of the reproductive medicine and gynecological endocrinology unit - 80%

Ref 2583561 | Date: 7 Oct 2026 HUG - Hôpitaux Universitaires de Genève With more than 13,000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at the national and international level. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking [here](< >). The position is attached to the [Département de la femme, de l'enfant et de l'adolescent](< >) whose mission is to offer quality care adapted to the needs of women at every stage of their lives, and to the health problems faced by newborns, children, and female and male adolescents from birth until the age of 16. It works towards the development of cutting-edge services and specialized competence centers. The Gynecology Service includes numerous specializations in surgical and medical fields. The service also houses the Breast Center where a multidisciplinary team ensures personalized follow-up for women. The Perineology and reproductive medicine and gynecological endocrinology units, as well as consultations regarding the ovary or endometriosis, are also part of the gynecology field. Secretary to the head of the reproductive medicine and gynecological endocrinology unit (UMREG) - 80% Reporting to the head of the Unité de médecine de la reproduction et d'endocrinologie gynécologique (UMREG), you will ensure a central role in the administrative and organizational functioning of the secretariat. Acting as a true interface between patients, healthcare professionals and partners, community doctors, and laboratories, you contribute to the fluidity and quality of the care pathway, as well as the smooth running of activities. Through your sense of organization, rigor, and versatility, you provide high-level administrative support, participate in the coordination of clinical activities, and support the unit in connection with academic projects and training. You ensure the reception and orientation of patients and healthcare professionals, the management of appointments and medical schedules, as well as the administrative follow-up of patient files. You contribute to the coordination of the care pathway by ensuring the link with the various stakeholders. You provide medical secretariat services for the unit, the management and transmission of medical information, as well as the administrative follow-up of clinical activities. You collaborate closely with medical and nursing teams and care partners to guarantee the fluidity of the patient pathway. You provide administrative support to the physician in charge of the unit by coordinating agendas, meetings, training, and professional events. You prepare the documents necessary for these activities and contribute to the organization and administrative follow-up of various unit projects. You contribute to the administrative follow-up for human resources, financial activities, and the institutional procedures of the unit. You ensure the follow-up of various cross-functional files and ensure compliance with administrative deadlines. You contribute to the circulation of information, the updating of communication materials, and the continuous improvement of administrative processes. You also participate in institutional projects and provide occasional support to partner secretariats as needed. Qualifications You hold a commercial or administrative training, such as maturité, CFC, and a higher administrative training such as a federal diploma of executive assistant, or a training deemed equivalent. You have proven experience of at least five years in a similar function, ideally in the medical or hospital field. As the patient base is local and international, you have perfect command of French both spoken and written and proven writing skills. You also possess very good written and oral knowledge of English, and knowledge of a third language is a strong additional asset. You hold the ECDL Advanced certification in Word, Excel, Powerpoint, Outlook and/or Web. Mastery of internal HUG software (VRH, DPA, DPI, OPALE, GRECO and Winscribe) is a serious asset. In a very dynamic environment, you know how to manage priorities, and you are recognized for your sense of organization and precision in task execution. You know how to manage confidential information and meticulously coordinate the administrative activities of the unit while knowing how to prioritize. Committed and enthusiastic, you contribute to a positive atmosphere with patients, colleagues, and partners. Additional information * Start date: * Number of positions: 1 * Activity rate: 80%, presence from Monday to Friday * Function class: 12 * Contract: 12-month fixed-term contract, renewable * Application deadline: * Request for information: Mme , head of maternity secretariats, [Write an email](< >) * Request for job description: M. C. Clerc, Deputy HR, [Write an email](< >) Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the last 2 work certificates. This advertisement is addressed to women and men alike. Wishing to engage in the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi. Only applications submitted via the recruitment platform are considered. Paper and email applications will not be processed. jpidf6348ffjm jpit1041jm j