Secretary of associations/foundations (80%)

• 14 August 2026
• 80%
• Indefinite duration
• German (Intermediate), English (Intermediate), French (Native language)
• Boulevard du Théâtre 4, 1204 Genève
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Your mission

1. Management and administration of the association or the foundation

• Ensure the administrative, operational, and financial management of the association or the foundation.
• Support governance bodies in the preparation, organization, and monitoring of their work.
• Organize committee, board, commission, and working group meetings, including notices, preparation of agendas, and meeting files.
• Draft or coordinate minutes, ensure their follow-up, and ensure the implementation of decisions taken.
• Organize general assemblies, prepare necessary documents, and ensure their smooth administrative conduct.
• Monitor statutory obligations, proceed with necessary statutory updates, and coordinate corresponding administrative steps.
• Supervise accounting, prepare budgets, and monitor their execution in connection with the competent bodies.

1. Promotion and representation of the association or the foundation

• Promote the association or the foundation, its activities, its services, and its projects to its target audiences.
• Defend the interests of members with political, administrative, and institutional authorities.
• Participate in consultations, hearings, and work related to legislative or regulatory projects.
• Draft, coordinate, and present positions, notes, and arguments.
• Represent the organization in official commissions, working groups, and external bodies.
• Contribute to communication, visibility, public relations, and, if necessary, media relations actions.

1. Development of the association or the foundation network

• Develop, animate, and retain the network of members, partners, sponsors, and stakeholders.
• Identify new members, partners, or supporters, in line with the objectives of the organization.
• Design and organize events, meetings, conferences, and networking actions.
• Strengthen ties with economic, institutional, academic, and associative actors.
• Develop services or projects meeting the needs of members or beneficiaries.
• Contribute to the search for partnership, financing, or development opportunities.

Your profile

• Higher university education or equivalent.
• Proven experience in the management of an association, a foundation, a professional federation, or a comparable organization.
• Native French speaker, you have good knowledge of English and German, allowing you to communicate effectively in writing and orally.
• Very good organization, planning, prioritization, and follow-up skills.
• Excellent writing, analysis, and synthesis skills.
• Interpersonal ease and ability to interact with high-level interlocutors.
• Mastery of standard office tools.

Other required skills

• Good knowledge of the Geneva and Swiss economic, institutional, and political environment.
• Understanding of the functioning of associations, foundations, governance bodies, and decision-making processes.
• Knowledge of the stakes of interest representation, public affairs, and institutional communication.
• Knowledge of the Geneva economic fabric and the expectations of members or stakeholders.
• Rigor, discretion, and sense of responsibility.
• Spirit of initiative, autonomy, and sense of priorities.
• Ability to work with several bodies, clients, or stakeholders in parallel.
• Results orientation and sense of service to members.
• Ability to structure complex files and formulate clear recommendations.
• Aptitude to develop a network and create lasting partnerships.

Expected values and behaviors

• Sense of initiative, priorities, and ability to move files forward autonomously.
• Availability, flexibility, and adaptability.
• Team spirit and collaborative.
• Rigorous organization, respect for deadlines, and discretion.

Working arrangements

• Indefinite duration contract.
• Activity rate: 80%.
• A stimulating work environment, in direct contact with the Geneva economic fabric.
• Varied missions, at the interface between governance, institutional representation, and network development.
• Attractive and flexible working conditions.
• Start date: 1st October 2026.
• Workplace: Boulevard du Théâtre 4, 1204 Genève.