Administrative Manager - Law Firm (100%)

• 02 September 2026
• 100%
• Indefinite duration
• Av. de Sévelin 15, 1001 Lausanne

HDC is a recognized Lausanne law firm, composed of experienced lawyers advising companies, public institutions, and individuals. Our practice is distinguished by a pragmatic approach and a high demand for quality. We place the relationship of trust with our clients at the heart of our activity and attach particular importance to rigor, reliability, and the human element in our work.

As part of the replacement of a member of our team, we are looking for an

Administrative Manager - Law Firm (100%)

Your mission

You ensure the complete management of the secretariat and centralized administrative support, guaranteeing the proper processing of files and daily operations. You are also responsible for billing operations and accounting follow-up. Your responsibilities include notably:

Secretariat & administration

• Calendar management and monitoring of judicial deadlines
• Mail management (receipt and dispatch)
• Formatting and proofreading of legal documents, preparation of schedules, copying of judicial files
• Opening, management, and archiving of files
• Correspondence with clients, authorities, and courts

Accounting & billing

• Billing of mandates, payment follow-up, and accounts receivable management
• Keeping the accounts of the Firm and the partners
• Payment of salaries and suppliers
• Preparation of VAT returns

Coordination & supervision

• Supervision of the commercial apprentice employed
• Management of office supplies and relations with suppliers
• Internal coordination and operational support to the lawyers

Your profile

• CFC commercial employee or equivalent training
• At least 10 years of professional experience in an administrative position with responsibilities, with solid experience in accounting and billing; experience in Switzerland required.
• Excellent command of French (oral and written) and knowledge of English (B2)
• Advanced mastery of IT tools (Office 365). Mastery of Forensys is an asset.
• You demonstrate a sense of service, team spirit, rigorous organization, autonomy, a good sense of priorities, and good abilities to evolve in a demanding environment.
• Absolute discretion and reliability complete your profile.

We offer

• A dynamic working environment within a recognized firm
• Direct contact with lawyers specialized in various fields
• A modern working environment
• Varied responsibilities and a key role in the functioning of the firm
• An indefinite duration contract
• 5 weeks of vacation
• Attractive conditions in line with the market

Application deadline: 20 September 2026

Start date: immediately or by agreement

Place of work: Avenue de Sévelin 15, 1004 Lausanne