Administrative + HR Assistant (M/F) at 100%

Coming from an industrial heritage dating back to the 19th century, GINOX is a group solidly anchored in Switzerland. Based in Montreux, the group designs and manufactures, in Switzerland and the United Arab Emirates, ventilation hoods, refrigeration cabinets, water drainage systems as well as cold, neutral, and hot furniture intended for the professional kitchen world. In parallel with its manufacturing activities, GINOX develops concepts every year and realizes turnkey kitchen projects for hundreds of new clients in Switzerland, Europe and the Middle East.

In order to complete our team based in Chailly-Montreux, we are looking for a:

ADMINISTRATIVE + HR ASSISTANT (M/F) AT 100%

Your missions

Reporting to the Finance and Human Resources managers, you ensure versatile administrative support and contribute to the daily management of HR activities. Your main responsibilities are as follows:

Administrative

• Ensure the monitoring of accounts receivable, document reminders and prepare the elements necessary for litigation files
• Calculate project margins, control data consistency and report identified discrepancies
• Prepare and ensure the administrative follow-up of end-of-project meetings
• Support the organization of transport and issue the administrative documents necessary for exports
• Perform an initial administrative reading of contracts and general conditions, then transmit the points to be validated
• Establish and follow up on purchase orders intended for suppliers until their receipt or closure

Human Resources

• Control staff hours, absences and clock-ins, identify anomalies and collect useful information for their correction
• Prepare employment contracts, amendments, certificates, letters and other HR documents according to the instructions of the HR Manager
• Participate in recruitments and ensure the administrative follow-up of employees, from their entry to their departure
• File and update administrative and HR files, while guaranteeing the confidentiality of the information processed

Your profile

• CFC in commercial employment; commercial professional maturity desired
• Proven experience in a versatile administrative function
• Basic knowledge in human resources, an asset
• Good command of office tools and ease with IT management tools
• Excellent command of French; English at B2 level, a plus
• Rigor, reliability, sense of organization and ability to manage priorities
• Discretion, sense of responsibility and strict respect for confidentiality
• Team spirit, service orientation, autonomy, versatility and proactivity

We offer you

• A versatile function at the heart of administrative and HR activities
• A modern and pleasant working environment
• A stimulating, convivial and collaboration-oriented working atmosphere
• Opportunities for continuing education
• Free parking

Are you ready to take on the challenge? Send us your complete application file (cover letter, CV in French, copy of work certificates and diplomas obtained).

Incomplete files will not be considered.

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