Junior Executive Assistant 100%

Welcome
Junior Executive Assistant 100%

L-Hôpital de La Tour is a high-level, private, independent, and human-sized acute care establishment. Anchored in its mission to restore the best possible quality of life for its patients, it places continuous improvement, medical excellence, and the support of its employees at the heart of its priorities. The institution employs more than 1-200 employees, representing more than 60 professions, and collaborates with more than 550 licensed physicians.

For the General Management, we are recruiting a

Junior Executive Assistant 100% (ref: 2045)

Your mission:

In order to strengthen the office of the General Management, we are looking for a Junior Executive Assistant with 3 to 5 years of experience in an executive assistant or support function for senior executives.

Reporting to the Coordinator of the General Management office, you contribute to the smooth functioning of the Directorates and the fluidity of their organization. In a demanding and stimulating environment, you ensure high-quality administrative, organizational, and logistical support, demonstrating reactivity, anticipation, and discretion. You will primarily intervene with the Operations, Care, and Financial Directorates, while contributing to the continuity of the support provided to the General Management.

In this capacity, you will notably be required to:

• Manage and coordinate the agendas, appointments, and meetings of several members of the Management;
• Organize priorities, anticipate constraints, and prepare the information necessary for the smooth running of appointments;
• Ensure a professional welcome for visitors, partners, and employees;
• Receive and direct calls and requests addressed to the Management;
• Ensure the follow-up of the generic mailbox of the Management and ensure the processing of requests requiring a response or action;
• Prepare and format documents, presentations, minutes, and reports;
• Organize meetings, business travel, and institutional events;
• Ensure the administrative follow-up of actions decided during meetings;
• Contribute to the management and updating of General Management content on the intranet;
• Provide administrative and organizational support to the Coordinator of the General Management office and contribute to the continuity of the functioning of the General Management;
• Provide administrative and logistical support to the Occupational Health and Safety Commission, notably the organization of meetings, the preparation of notices, and the drafting of minutes;
• Ensure the proper organization of the Management's common areas and the availability of necessary supplies and consumables.

We are looking for a profile meeting the following criteria:

• Higher or specialized education in the field of executive assistance, management, or administration;
• Ideally 3 to 5 years of professional experience in an executive assistant or support function for senior executives;
• Excellent writing skills and perfect mastery of French and spelling;
• Proficiency in office and collaborative tools, in particular Microsoft 365, Teams, and SharePoint;
• Ease in the simultaneous management of several activities, priorities, and interlocutors;
• Intermediate level of English.

You wish today to consolidate your experience by joining a demanding institutional environment, in which you can progressively develop your autonomy and your responsibilities.

Recognized for your rigor and reliability, you distinguish yourself by:

• your excellent sense of organization, service, and priorities;
• your ability to anticipate, to work autonomously, and to adapt quickly to situations and requests;
• your sense of confidentiality, your discretion, and your discernment, which allow you to deal with sensitive information professionally;
• your diplomacy, your interpersonal ease, and your professional presentation, which allow you to interact with various interlocutors, both internal and external.

What we offer:

Contract type: Permanent Contract
Percentage: Full time - 100%

Why join us:

By joining L-Hôpital de La Tour, you integrate into a demanding and dynamic professional environment, at the heart of the institution's functioning. You hold a versatile position, in direct link with several Directorates, and contribute concretely to the quality of their organization and their coordination.

You wish to put your organizational skills, your sense of service, and your capacity for anticipation at the service of a hospital environment? Join L-Hôpital de La Tour and take part in an institution that places quality, trust, and excellence at the heart of its priorities. We look forward to discovering your application!

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