Administrative Clerk at the Residents' Registration Office (m/f)

Administrative Clerk at the Residents' Registration Office (m/f)

To strengthen our Residents' Registration Office, we are looking for an Administrative Clerk (100 %). The person processes all applications and dossiers in connection with the residents' registration office with the aim of providing the authorities and public administrations with the required basic information about persons settled or staying there, also for statistical purposes. They perform administrative tasks with varying degrees of responsibility and independence.

Your main tasks

• Ensures reception at the counter
• Processes mail and writes correspondence in their area of responsibility, also on behalf of the supervisor
• Carries out all mutations (moves in, moves out, marriages, births, divorces, address changes, etc.)
• Keeps all documents and dossiers of the residents' and foreigners' registration up to date
• Processes information requests, consultations and various information in compliance with the Data Protection Act
• Manages residence permits, their extension as well as settlement or residence certificates
• Is the contact person for the foreign police
• Records the statistical data for the BFS and the Office for Population and Migration (BMA)
• Records all necessary information for the updating of the Building and Dwelling Register (GWR)
• Maintains the dog register, including the platform «Amicus»
• Maintains the voting register
• Organizes the entire process of votes and elections (federal, cantonal and communal)
• Provides services independently on behalf and makes decisions in standardized processes of their area of activity
• Analyzes inquiries and submits proposed solutions to the direct supervisor
• Participates in meetings, conducts and writes minutes on behalf of the supervisor
• Supports other departments if required
• Helps with the administration of the municipality's website
• Ensures the administrative management of the cemeteries
• Ensures the administrative management of the municipality's playgroup
• Ensures the administrative management of the summer cleanings of the Courtepin school district
• Ensures the guidance and supervision of the trainees Kauffrau/Kaufmann EFZ
• Performs all tasks not described in this job description that are necessary for the needs of the department

Your profile

• Training in administration or commerce at EFZ level (or an equivalently recognized training)
• Vocational trainer course or vocational trainer certificate
• Experience in a residents' registration office
• Knowledge of two official languages (French, German) with good written expression skills in one of the two languages
• Mastery of Microsoft Office programs
• Knowledge of Citizen is an advantage
• Conscientious and discreet
• Ability to work independently and in a team
• Availability and flexibility regarding working hours (including voting days)
• Sense of responsibility

We offer

A varied activity in a dynamic working environment that promotes independence and cooperation. Further training opportunities. Attractive working conditions according to the applicable regulations.

Start of position: 1. January 2027

Interested? We look forward to your application and to welcoming you to our team!

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