PROTOCOL/ADMINISTRATIVE ASSISTANT

• 02 novembre 2026
• 100%
• Durée indéterminée
• 10 ave du pailly, 1219 Chatelaine

The Permanent Mission of the Republic of Singapore in Geneva wishes to invite appropriate candidates to apply for a full-time position as Protocol/Administrative Assistant within the Mission.

PROTOCOL/ADMINISTRATIVE ASSISTANT

The main professional responsibilities are as follows:

• Provide administrative and logistical support to Singaporean delegations on visiting trips during official visits.
• Liaise and manage reservations with hotels for incoming Singaporean visits.
• Liaise and manage reservations with transport companies, restaurants, etc. for incoming Singaporean visits.
• Collaborate with airport authorities for immigration formalities, VIP lounge access, and to obtain necessary approvals and permits for the visits of Singaporean VIPs.
• Support and accompany, if necessary, the Head of Mission and Mission staff during official visits outside of Geneva.
• Manage the organization of internal official events such as meetings and working lunches, including liaison with suppliers for necessary purchases and management of guest lists.
• Assist home-based staff in the preparation and management of official meals organized at the Official Residence, the Chancery, or in restaurants.
• Assist in the administrative arrangements of other official events to which the Mission is invited to participate.

Administrative questions:

• Assist home-based staff in preparatory work related to procurement (i.e., preparing tender documents, obtaining quotes, etc.).
• Assist in the research, negotiation, and purchase of goods and services for the Mission.
• Perform the function of relief officer for administrative matters (e.g., assignment and departure of home-based staff, etc.).

Other tasks:

• Other tasks assigned by the supervisor

Candidates must possess the following qualifications:

• Good command of English and French.
• University degree with relevant experience. Previous experience in protocol or procurement would be an advantage.
• Attention to detail and the ability to maintain accurate records efficiently and in a timely manner.
• Excellent oral and written skills with the ability to interact diplomatically and professionally with people from diverse cultural backgrounds.
• Strong organizational and multitasking skills.
• Excellent interpersonal and communication skills.
• Reasonable knowledge of IT and Microsoft applications.

Application procedure

Interested candidates may submit their detailed CV in English (including name, contact details, recent photo, academic qualifications and expected salary) before 30 novembre 2026.

Please note that shortlisted candidates for an interview will be contacted by the Mission within two weeks following 30 novembre 2026.