Receptionist & Administrative Assistant

• 13 August 2026
• 100%
• Indefinite duration
• German (Fluent), English (Intermediate), French (Fluent), Italian (Fluent)
• Route de Moncor 12, 1701 Fribourg
• Log in to see the jobup.ch salary estimate

Schedule: 08:00 - 12:00 - 13:00 - 17:00

Your role:

A true pillar of the reception and the smooth running of the office, you ensure a professional, warm and efficient presence, while providing versatile administrative support to the entire organization.

Responsibilities:

Reception & communication

• Manage incoming telephone calls and emails with professionalism.
• Welcome visitors with courtesy and direct them to the correct interlocutors.

Administrative & logistics management

• Reception, sorting, distribution and sending of mail, parcels, etc.
• Monitoring of office supplies, parking cards, etc.
• Coordination of premises maintenance and external service providers.
• Organization of meetings, room reservations and coordination of travel.

Operational & event support

• Support to the management team for the management of confidential correspondence and event coordination.
• Organization of internal activities (conferences, team building, etc.).
• Drafting of clear and concise meeting minutes.

HR & legal support

• Participation in the integration of new employees at the headquarters.
• Preparation of simple administrative and legal documents.
• Ensuring compliance with internal procedures and regulatory standards.

Key skills

• Interpersonal: Sense of welcome, active listening, diplomacy, discretion.
• Organizational: Rigor, punctuality, management of priorities and unforeseen events.
• Linguistic: Mastery of French, German and English (oral and written). Italian is an asset.
• Technical: Good mastery of office tools (Word, Excel, Outlook).

Performance indicators

• Quality of reception: Satisfaction of visitors and interlocutors.
• Administrative efficiency: Compliance with deadlines and reliability of deliverables.
• Versatility: Ability to manage several missions simultaneously with calmness and method.