Executive Assistant to CFO

• 13 août 2026
• 100%
• Indefinite duration
• Genève

We are looking for a highly professional Executive Assistant to the Chief Financial Officer, who thrives in a dynamic international environment and enjoys working in close collaboration with a senior executive.

Executive Assistant to the Chief Financial Officer

Our client is an international company.

Missions

Executive Assistance & Support to the CFO ###

• Act as the main coordination point for the CFO's office, ensuring efficient management of priorities, deadlines, and commitments.
• Manage a complex and evolving executive agenda, proactively identifying conflicts and recommending solutions.
• Prepare briefing notes, presentations, talking points, and background documents to ensure the CFO is fully prepared for meetings and engagements.
• Draft, review, and manage executive correspondence and communications on behalf of the CFO.
• Coordinate internal and external meetings, including agenda preparation and logistical arrangements.
• Manage travel planning, itineraries, and associated logistics.
• Attend key meetings, prepare minutes, and follow up on the implementation of agreed actions.
• Ensure timely follow-up on commitments made by the CFO and track progress with stakeholders.
• Handle highly confidential information with professionalism, discretion, and sound judgment.
• Anticipate issues and proactively address administrative and operational challenges before they arise.

Stakeholder Management & Coordination ###

• Serve as a key liaison between the CFO and senior executives, Board members, country offices, and external partners.
• Facilitate communication and collaboration between multiple stakeholders and functions.
• Establish trusting relationships within the organization to support effective decision-making and execution.
• Coordinate the preparation of governance meetings and support interactions with Board and Committee members.

Project Coordination & Business Support ###

• Support strategic and operational initiatives sponsored by the CFO.
• Track project milestones, deliverables, and dependencies, ensuring timely execution.
• Identify risks, bottlenecks, and issues requiring escalation.
• Support continuous improvement initiatives and contribute to improvements in processes, systems, and ways of working.
• Coordinate cross-functional activities and ensure alignment among stakeholders.

Reporting & Governance Support ###

• Review and control the quality of reports, presentations, and governance documents.
• Support the preparation of documents for the Board, Committees, and executive management.
• Conduct research and prepare analyses to support decision-making.
• Assist in consolidating information from multiple stakeholders into concise executive summaries.
• Liaise with internal and external stakeholders to ensure timely completion of governance deliverables.

Candidate Profile

• 8 to 10 years of experience supporting a CFO, CEO, Executive Director, or other senior executive in a complex international environment.
• Significant experience in managing executive priorities, governance activities, and relationships with senior stakeholders.
• Demonstrated ability to operate as a trusted advisor and business partner to senior management.
• Experience in coordinating complex cross-functional initiatives involving multiple stakeholders.
• Exposure to international organizations, NGOs, multilateral, or matrix organizations is an asset.
• Familiarity with financial reports, budgeting, and governance processes is desirable.

Terms and Benefits

• A unique opportunity to work as a trusted partner to the CFO, with significant exposure to executive leadership, governance bodies, and strategic decision-making.
• A highly visible and impactful role at the heart of the organization, collaborating with senior stakeholders in a global and multicultural environment.
• The chance to contribute beyond traditional executive support by coordinating strategic initiatives and influencing organizational efficiency.