Management Assistant in the Acute Medicine Department - 100%

You are the reference person for the management of the department's third-party funds. You perform certain accounting operations such as third-party billing, accounting reclassification journal entries, and payment requests.

You assist the team of the Administrative and Financial Manager (RAF) in administrative tasks (telephone reception, mail processing, organization of meetings).

You control the accuracy and documentation of expense and training reimbursement requests.

You make decisions in routine matters and within the framework of processing entrusted files, in compliance with budgets as well as current directives, escalating complex or particular situations to your hierarchy with proposed solutions.

Upon delegation from the RAF, you control invoices and release payment to suppliers. You control and validate the department's orders.

You ensure the monitoring and control of outpatient billing for the various services using the dashboards and tools provided, in collaboration with the Admission and Billing Centers, doctors, and department secretariats.

You participate in departmental and/or institutional projects.

You hold a CFC as a commercial employee, a commercial/economic professional maturity, or any training deemed equivalent.

You have 3 to 5 years of successful experience in a similar position related to administrative and financial management.

You master standard IT tools (Word, Excel, Powerpoint, Outlook and/or Web - ECDL certification required at Base level for Word and Powerpoint and Advanced for Excel); additionally, knowledge of the ERP CEGID and software used at HUG (DPA, DPI, eProcess, GRECO, Opale) is an asset.

You possess excellent organizational and priority management skills. You are capable of handling multiple activities with versatility in a demanding environment while being able to analyze the information received.

You show rigor in your approach and are able to respect current standards and procedures. You demonstrate discretion and respect for professional secrecy.

You have a strong aptitude for teamwork and are a service/quality-oriented person, with a high level of autonomy and initiative as well as a high sense of responsibility and organization.

You know how to develop constructive and trusting relationships with the various interlocutors of the department and the institution.

• Start date: as soon as possible
• Number of positions: 1
• Activity rate: 100%
• Function class: 11
• Contract: CDI
• Application deadline: 16.10.2026
• Information request: M. E. Fancello, RAF, tel. 022 372 74 08

Your application dossier must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the last 2 work certificates.

This advertisement is addressed to women and men alike.

Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l’emploi.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.

With more than 13,000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at the national and international level. To learn more about our institution, take a few minutes to discover the highlights and key figures of the year 2025 by clicking here (https://www.youtube.com/watch?v=p8kVMJchPR0).

With nearly 1,200 employees, the Acute Medicine Department (D-MA) includes the Services of clinical anesthesiology, pharmacology and toxicology, intensive care, and emergencies. It meets a quadruple mission through its services which provide their expertise in frequent interaction with all the Hôpitaux universitaires de Genève, thanks to a transversal platform, with the objective of ensuring the best possible care for patients.