Events Coordinator

--- base: meta-keywords: meta-viewport: width=device-width, title: Events Coordinator --- Events Coordinator ================== Founded in 1927, SICPA is a private Swiss technology company that contributes to the effective governance and sustainable prosperity of nations. SICPA plays an essential role in preserving the sovereignty of States by enabling them to protect their citizens, their strategic assets, and their economies. Recognized for securing the majority of banknotes in the world, the company is present on five continents. Today, its platform dedicated to sovereignty offers integrated solutions aimed at securing the mobilization of public revenues, natural resource management, health protection, brand authentication, as well as digital sovereignty and secure public services. Role * Plan, coordinate, and execute internal and external events from end to end, from the preparation phase to the post-event review. * Manage guest lists, invitations, participation confirmations, reminders, and registration follow-ups. * Prepare and disseminate communications related to events in coordination with various stakeholders. * Organize all logistical aspects related to events: room reservations, catering, accommodation, transport, audiovisual equipment, signage, and event materials. * Ensure an operational presence on-site and coordinate the smooth running of events on the day of. * Collaborate closely with internal teams to ensure the consistency of content and messages delivered during events. * Supervise event agencies, suppliers, and service providers and guarantee the quality of services provided. * Develop and maintain relationships with hotels, conference centers, and other hosting venues. * Manage contracts, orders, purchase orders, invoices, and other administrative documents related to events. * Ensure budget monitoring of event projects and the processing of expenses via SAP, in compliance with internal procedures. * Proactively identify operational risks and issues, propose solutions, and ensure regular reporting on project progress. * Participate in the evaluation of events and the implementation of continuous improvement actions. * Provide cover for the Responsable Protocol & Events in their absence and guarantee the continuity of activities within their scope. Profile * Higher education in event management, communication, marketing, hospitality, or an equivalent field. * Proven experience in the coordination and organization of corporate events. * Excellent organizational skills and the ability to manage several projects simultaneously. * Very operational, pragmatic, and solution-oriented approach. * Experience in managing service providers, agencies, and external partners. * Good mastery of budget monitoring and administrative processes. * Knowledge of SAP or another ERP is an asset. * Excellent interpersonal and communication skills. * Ability to work autonomously while collaborating effectively with multidisciplinary and international teams. * Availability for occasional travel and to intervene during events outside of regular hours if necessary. * Proficiency in French and English, any other language being an asset. Why join us? * Join a world leader in trust technologies and contribute to a meaningful mission. * Evolve at the strategic heart of a financially solid company resolutely focused on innovation. * Collaborate with high-level experts and participate in high-impact international projects. * Work in a multicultural environment, based on integrity, where autonomy, initiative, and a sense of responsibility are fully encouraged. SICPA SA * SICPA SA Avenue de Florissant 41 1008 Prilly * [ ](< >) jpide898961jm jpit1145jm jpiy26jm