Secretary in the Primary Care Service - 50%

Ref 2588453 | Date: 31 Oct 2026 HUG - Hôpitaux Universitaires de Genève With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at the national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking [here](< >). The [Département de médecine communautaire et de premier recours](< >) (DMCPR) has the societal mission to enable access to quality care for all through local medicine, to ensure the management of minor medical and surgical emergencies, to promote prevention among citizens, to provide medical knowledge for judicial investigations, and to promote the health of travelers. The Primary Care Service ensures the outpatient care of adult patients within primary care. This service also offers outpatient emergency medicine services to the population. Within the framework of the HUG's missions of general interest, it offers access to care for populations disadvantaged by their age, social, economic, or legal status (asylum seekers, those facing non-admissibility, undocumented persons, prisoners), or their lifestyle; if necessary, the primary care service also ensures the continuity of their care. Secretary in the Primary Care Service - 50% You assist the head of service and their assistant in the management and administrative organization of the service, in the clinical, academic, and research fields, by ensuring the interface between the different professional sectors. You organize meetings and colloquia using institutional electronic agendas. You prepare, follow up, and archive the files of various service projects, write meeting minutes, and coordinate the follow-up of decisions made. While responding to various requests, you successfully and autonomously carry out administrative activities, notably schedule management (VRH), the follow-up and transmission of evaluations, as well as staff engagements in connection with service projects. You ensure the proper management of billing and reimbursements for research and training activities, the transmission of congresses and colloquia to the medical staff, or the monitoring of the budget allocated to the service and the head of service's projects. You demonstrate proactivity in performing logistical tasks arising from the life of a secretariat, such as orders, drafting correspondence, and requests for engagement, reimbursement, or training. Within the team, you develop a close link with the service's employees and ensure continuity in the secretariat during absences. More generally, your sense of service makes you an agile and diplomatic person. Qualifications You hold a CFC as a commercial employee as well as a diploma as a medical secretary or an equivalent title. Autonomous, you have successful experience in a versatile secretariat. You have perfect mastery of French, both spoken and written, and a proven writing ability. Medical terminology is easily understandable to you. Mastery of English at level B1 or German is a real asset. Comfortable with IT, you have an ECDL Advanced level for Word or are willing to undergo the training. Possessing a good team spirit, you have the ability to work in a shared office with several secretaries. You also have the tools to deal with unforeseen events and thus easily manage stressful situations proactively. Finally, you demonstrate a keen sense of discretion and confidentiality. Additional Information * Start date: As soon as possible * Number of positions: 1 * Activity rate: 50% * Job class: 10 or 11 (depending on prerequisites) * Contract: CDI * Application deadline: * Request for information: Mme S. Tankhimovitch, secretary to the head of service, [Write an email](< >) Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the last 2 work certificates. This advertisement is addressed to both women and men. Wishing to engage in the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi. Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed. jpidf53e04fjm jpit1044jm jpiy26jm